Event Collaborators: Give Clients Full Access to Their Events Without Sharing Your Subscription

As an event professional, you're constantly juggling multiple clients and events. Whether you're a wedding photographer managing dozens of couples, a corporate event planner coordinating with marketing teams, or a venue owner working with various organizers, one challenge remains constant: how do you give clients access to their event without compromising your workflow or sharing your entire account?

Fotify's Event Collaborators feature solves this problem elegantly. Add clients as collaborators to give them full management access to their specific event, while you maintain complete control over your subscription and other events.

The Problem with Traditional Event Sharing

Before collaborators, event professionals faced several frustrating options:

1. Share login credentials - A security nightmare that gives clients access to everything
2. Manually send updates - Time-consuming and creates communication bottlenecks
3. Create separate accounts for each client - Expensive and difficult to manage
4. Screen share or send screenshots - Clunky and doesn't allow client autonomy

None of these solutions respect both the professional's need for control and the client's desire for real-time access.

How Event Collaborators Work

With Fotify's collaborator feature, you can invite anyone to help manage a specific event by simply entering their email address. The invited person receives an email invitation and can accept it even if they don't have a Fotify account yet.

Once accepted, collaborators can:

• View and download all photos in real-time as guests upload them
• Approve or reject photos for the live carousel display
• Edit event settings like dates, descriptions, and branding
• Access the live carousel to see what's being displayed
• Manage the guest list and track RSVPs
• Download the complete photo album

What collaborators cannot do:

• Delete the event
• Remove the event owner
• Access your other events or account settings

This gives clients the autonomy they want while protecting your professional workflow.

Real-World Use Cases

Wedding Photographers

As a wedding photographer, you might create dozens of events per year under your Fotify subscription. With collaborators, you can:

• Add the couple so they can see photos as you upload them
• Include the wedding planner who needs to manage the live display
• Invite the videographer to coordinate content
• Let the couple approve photos for the reception slideshow themselves

The couple feels involved and gets real-time access to their memories, while you maintain your professional subscription and workflow across all your clients.

Corporate Event Planners

Managing corporate events often means coordinating with multiple stakeholders:

• Add the marketing team so they can download photos for social media immediately
• Include the company's communications lead for approval workflows
• Invite the venue coordinator to help manage the live display
• Let the client brand the event with their logo and colors

Everyone stays aligned without endless email chains or waiting for file transfers.

Venue Owners

If you manage a venue that hosts various events:

• Add each event organizer as a collaborator on their specific event
• Let them customize settings without accessing your master account
• Give couples or corporate clients direct photo access
• Maintain oversight while empowering your clients

Photography Studios

Studios with multiple photographers on staff can:

• Create events under the subscription
• Add the assigned photographer as a collaborator
• Include the client for real-time access
• Keep all events organized under one account

Collaborators vs. Team Members: When to Use Each

Fotify offers two ways to share access: Collaborators and Team Members. Here's when to use each:

Use Collaborators when someone needs access to a specific event only.

Use Team Members when someone needs ongoing access to create and manage multiple events.

Setting Up Collaborators: Step by Step

Getting started with collaborators takes less than a minute:

1. Open your event in the Fotify dashboard
2. Click on Collaborators in the event menu
3. Click "Add Collaborator"
4. Enter their email address
5. Click "Send Invite"

That's it. The person will receive an email with instructions to accept the invitation. If they don't have a Fotify account, they'll be prompted to create a free one.

You can see the status of each collaborator (Pending or Accepted) and remove anyone at any time by clicking the trash icon.

Benefits for Your Business

Save Time on Client Communication

Instead of fielding constant requests for photo updates or manually sending files, give clients direct access. They can check in whenever they want without interrupting your workflow.

Improve Client Satisfaction

Clients love feeling involved. Real-time access to their event photos creates excitement and builds trust. They're not waiting in the dark wondering what's happening.

Maintain Professional Control

Your subscription, your rules. Collaborators only see the events you invite them to. Your account settings, other clients' events, and billing information remain private.

Scale Your Business

With collaborators, you can manage more events without proportionally increasing your communication overhead. Each client gets self-serve access, freeing you to focus on what you do best.

No Extra Cost

Collaborators don't need their own Fotify subscription. They create a free account to accept the invitation, making it easy for anyone to participate regardless of their technical setup.

Frequently Asked Questions

Can collaborators add other collaborators?

Yes, collaborators can invite additional people to help manage the event. This is useful when your client needs to bring in their own team members.

Is there a limit to how many collaborators I can add?

No, add as many collaborators as you need. There's no per-collaborator fee.

What if a collaborator makes a mistake?

As the event owner, you always have full control. You can undo changes, remove the collaborator, or adjust settings as needed.

Can I add collaborators to any event?

Collaborators are available for events created with a subscription plan. If you're using Fotify's subscription model (Event Starter or Event Professional), you can add collaborators to all your events.

Do collaborators receive notifications?

Collaborators receive the initial invitation email. Beyond that, they can check the dashboard at any time to see updates.

Start Collaborating Today

Event collaborators transform how you work with clients. No more awkward credential sharing, no more constant update requests, and no more bottlenecks in your communication.

Give your clients the access they want while maintaining the professional control you need. Start your Fotify subscription and experience the difference that true collaboration makes.

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Running events for clients? Fotify's collaborator feature is included with all subscription plans. See pricing or explore all features.