Team Subscriptions: One Plan for Your Entire Agency, Studio, or Venue

Running an event business means coordinating multiple people - photographers, coordinators, assistants, and partners. But managing separate subscriptions for each team member? That's expensive, complicated, and creates silos where everyone's working in isolation.

Fotify's Team Subscriptions solve this by letting your entire team share a single subscription. One plan, one bill, unlimited team members - and everyone can create and manage events together.

The Challenge of Growing Event Businesses

As your event business grows, so does your team. Whether you're a photography studio adding second shooters, an agency hiring coordinators, or a venue with multiple event managers, you face a common problem:

• Separate accounts mean separate subscriptions and scattered events
• Sharing credentials is a security risk and creates confusion
• Manual handoffs slow down your workflow
• No visibility into what other team members are doing

You need a solution that grows with your team without multiplying your costs or complexity.

How Team Subscriptions Work

When you subscribe to Fotify, a team is automatically created for you. From there, you can invite anyone to join your team by email. Team members can then create and manage events using your shared subscription.

What's Shared

• Subscription benefits - All team members get access to premium features
• Active event slots - Your plan's event limit is shared across the team
• All team events - Everyone can see and manage events created by any team member

What's Individual

• Personal login - Each team member has their own secure account
• Activity tracking - See who created and modified each event

Team Roles

Teams have different permission levels - Owner, Admin, and Member - so you can control who can invite others, manage settings, or just create events. For a complete breakdown of team roles and permissions, see our Team Subscriptions help guide.

Real-World Use Cases

Photography Studios

A wedding photography studio with multiple photographers can:

• Share one subscription across all photographers
• Let each photographer create events for their bookings
• Have the studio owner maintain oversight of all events
• Seamlessly hand off events between team members if needed
• Keep all client events organized in one place

When a photographer leaves, their events stay with the studio - no lost access or complicated transfers.

Event Planning Agencies

Agencies coordinating corporate events, conferences, and galas can:

• Give coordinators independent access to create events
• Let the account manager monitor all active events
• Collaborate on large events with multiple team members
• Maintain centralized billing for easy expense tracking
• Scale the team without scaling costs proportionally

Venues and Hotels

Venues hosting weddings, conferences, and private events can:

• Let each event manager set up their assigned events
• Provide consistent service across all events
• Keep a complete history of all events at the venue
• Train new staff with access to past event examples
• Maintain brand consistency across all events

Franchise Operations

Multi-location businesses can:

• Standardize event management across locations
• Give location managers autonomy while maintaining oversight
• Share best practices through visible event templates
• Keep corporate visibility into all franchise events

Getting Started with Teams

Setting up your team takes just a few minutes:

Step 1: Subscribe to Fotify

Choose the plan that fits your needs:

• Event Starter - 3 active events at a time
• Event Professional - 6 active events at a time

Your team is automatically created when you subscribe.

Step 2: Customize Your Team

1. Go to Team in your Fotify dashboard
2. Update your team name (e.g., "Smith Photography Studio")
3. Upload your team logo for branding

Step 3: Invite Team Members

1. Click Team > Members
2. Click Invite Member
3. Enter their email and select their role
4. Click Send Invitation

The invited person receives an email and can join even if they don't have a Fotify account yet.

Step 4: Start Creating Events

Any team member can now create events using your shared subscription. All events appear in everyone's dashboard for easy collaboration.

Understanding Active Event Limits

Your subscription's active event limit applies to your entire team:

• Event Starter (3 active events): Your team can have 3 Live or Paused events total
• Event Professional (6 active events): Your team can have 6 Live or Paused events total

This limit is shared. If one member has 2 active events and another has 1, the team has used 3 of their slots.

Finished events don't count against your limit, so you can run unlimited events over time - just not more than your limit simultaneously.

Teams vs. Collaborators: When to Use Each

Fotify offers two ways to share access. Here's when to use each:

Use Teams for people who need ongoing access to create and manage multiple events.

Use Collaborators when someone needs access to a specific event only.

Benefits for Your Business

Simplified Billing

One subscription, one invoice. No tracking multiple accounts or reconciling expenses across team members. Perfect for accounting and expense reporting.

Seamless Onboarding

New team members get immediate access to all team events. They can see past events for reference, understand your workflows, and start contributing right away.

Business Continuity

Events belong to the team, not individuals. When someone leaves, their events stay accessible. No scrambling to transfer ownership or recover access.

Scalable Growth

Add unlimited team members without adding subscriptions. Your cost stays predictable as your team grows.

Centralized Oversight

See all events across your team in one dashboard. Monitor activity, ensure consistency, and maintain quality standards.

Professional Image

Present a unified brand to clients. All team members work under one account with consistent branding and settings.

Managing Your Team Day-to-Day

Adding New Members

Invite new team members anytime from the Team settings. They'll receive an email invitation and can join immediately after creating their free Fotify account.

Changing Roles

As your team evolves, adjust roles to match responsibilities. Promote a trusted member to Admin, or adjust permissions as needed.

Removing Members

When someone leaves your team, remove them with one click. They immediately lose access to team events, but all their work remains with the team.

Monitoring Activity

See who created each event and when. Track activity across your team to ensure events are being managed properly.

Frequently Asked Questions

Can team members see each other's events?

Yes, all team members can view and manage all team events. This enables collaboration and ensures business continuity.

Is there a limit to how many members I can add?

No, teams can have unlimited members. Only active events count against your subscription limit.

What happens if I cancel my subscription?

Your team enters a 7-day grace period where everything continues working normally. After that, team events are automatically finished, but all photos remain accessible according to your gallery settings.

Can team members have their own personal events?

Team members can only create events using the team subscription. If they need personal events, they would need their own separate subscription.

Do team members need to pay anything?

No, team members join for free. Only the subscription holder (Owner) pays for the subscription.

Can I have multiple teams?

Each user can only be a member of one team at a time. If you need separate teams (e.g., for different business units), you would need separate subscriptions.

Start Building Your Team Today

Stop juggling separate accounts and scattered events. With Fotify's team subscriptions, your entire organization works together seamlessly under one plan.

Whether you're a growing photography studio, an established event agency, or a busy venue, team subscriptions give you the collaboration tools you need without the complexity you don't.

Get started with a team subscription and see how much easier event management becomes when everyone's on the same page.

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Team subscriptions are available on Event Starter and Event Professional plans. Compare plans or learn about our partnership program for high-volume businesses.