Team Subscriptions: Share Your Plan with Your Team

Fotify Teams allow you to share a single event subscription with multiple team members. Instead of each person needing their own subscription, your entire team can create and manage events under one shared plan. This is perfect for agencies, venues, photography studios, and event planning companies.

Why Use Teams?

Teams provide several benefits for organizations:

• Shared Subscription: One subscription covers your entire team
• Centralized Billing: Single invoice for your organization
• Flexible Access: Team members can create events independently
• Persistent Events: Events stay accessible even if team members leave
• Role-Based Permissions: Control who can do what with Owner, Admin, and Member roles

Getting Started with Teams

When you have an active subscription, a personal team is automatically created for you when you visit the Team page in your dashboard. Your subscription is automatically shared with your team, and you become the Owner.

To get started:

1. Go to your Fotify Dashboard
2. Navigate to Team in the sidebar
3. Your team will be created automatically
4. Customize your team name and logo in the settings

Note: Teams are available for users with active subscriptions. You can only be a member of one team at a time.

Inviting Team Members

Once your team is created, you can invite others to join:

1. Go to Team > Members
2. Click Invite Member
3. Enter the person's email address
4. Select their role (Admin or Member)
5. Click Send Invitation

The invited person will receive an email with instructions to join your team.

Inviting New Users

If the person doesn't have a Fotify account yet, they'll receive a special signup link that includes your team invitation. Once they create their account, they'll automatically be added to your team.

Invitation Status

Pending invitations show in your team members list until accepted. You can cancel pending invitations if needed.

Team Roles and Permissions

Teams have three roles with different permission levels:

Owner

• Full control over the team
• Can manage events and remove any member
• Can change member roles
• Can update team settings and delete the team
• Only one Owner per team (the subscription holder)

Admin

• Can manage events and remove members
• Can invite new members
• Cannot change roles or delete the team

Member

• Can create and edit events
• Cannot invite or remove members
• Cannot update team settings

Action	Owner	Admin	Member
Create and edit events	Yes	Yes	Yes
Invite members	Yes	Yes	No
Remove members	Anyone	Members only	No
Update team settings	Yes	Yes	No
Change member roles	Yes	No	No
Delete team	Yes	No	No

How Team Subscriptions Work

When you have an active event subscription and create or join a team, your subscription becomes available to all team members.

Automatic Subscription Sharing

If you have an active subscription when you create a team, Fotify automatically associates your subscription with the team. All team members can then create events using the team subscription.

Active Event Limits

Your subscription's active event limit applies to the entire team:

• Event Starter (3 active events): The team can have 3 Live or Paused events total
• Event Professional (6 active events): The team can have 6 Live or Paused events total

This limit is shared across all team members. For example, if one member has 2 active events and another has 1, the team has used 3 of their active slots.

Event Ownership

When a team member creates an event using the team subscription:

• The event belongs to the team, not the individual
• The event remains accessible even if the creator leaves the team
• All team members can view and manage team events
• The subscription Owner is listed as the event organizer for billing purposes

Managing Your Team

Viewing Team Members

Go to Team > Members to see all current members and pending invitations. You'll see each person's:

• Name and email
• Role (Owner, Admin, or Member)
• Join date
• Invitation status (for pending invites)

Changing Roles

As the Owner, you can change member roles:

1. Go to Team > Members
2. Find the member
3. Click the role dropdown
4. Select the new role

Note: You cannot change someone to Owner. The Owner is always the subscription holder.

Removing Members

Owners can remove anyone. Admins can remove Members only.

1. Go to Team > Members
2. Find the member to remove
3. Click Remove
4. Confirm the removal

Removed members lose access to team events and can no longer use the team subscription.

Leaving a Team

Any member can leave a team:

1. Go to Team > Settings
2. Click Leave Team
3. Confirm

Note: Owners can only leave if they're the only member.

Subscription Cancellation and Teams

When a team subscription is cancelled:

1. 7-Day Grace Period: All team events continue working normally
2. Reactivation Available: Any Admin or Owner can resubscribe during the grace period
3. After Grace Period: Team subscription events are automatically finished
4. Photos Preserved: All photos remain accessible according to gallery access duration

The grace period protects your entire team from disruption if there's a billing issue or temporary cancellation.

Frequently Asked Questions

Q: Can I be in multiple teams? A: No, you can only be an active member of one team at a time. You must leave your current team before joining another.

Q: What happens to my events if I leave a team? A: Team events stay with the team. If you created events using the team subscription, they remain accessible to other team members.

Q: Can team members see each other's events? A: Yes, all team members can view and manage all team events from their dashboard.

Q: What if I have a personal subscription and join a team? A: If you have an active personal subscription and join another user's team, your subscription remains personal. Only the team Owner's subscription is shared with the team.

Q: How do I know how many active events my team is using? A: Go to Team > Subscription to see your current active event count and limit.

Q: Can I add collaborators to team events? A: Yes, team events can have collaborators just like personal events. Collaborators are separate from team membership.

Q: What happens if the Owner's payment fails? A: The team enters the 7-day grace period. Any team Admin or Owner can update payment details to continue the subscription.

Q: Can I upgrade the team subscription? A: Yes, the Owner or Admin can upgrade from Event Starter to Event Professional at any time.

Q: Is there a limit to how many members a team can have? A: No, teams can have unlimited members. The subscription limit only applies to active events.

Q: How do I delete a team? A: Only the Owner can delete a team. Go to Team > Settings > Delete Team. All team data will be permanently removed.